Chat

Welcome

We believe you should understand exactly how your data is used when you interact with this AI assistant. This isn't legal jargon—it's a plain-English explanation of what happens with your information.

The basics

When you send a message: Your conversation is sent to an AI provider (like OpenAI or a local server) for processing. The AI reads your message, generates a response, and sends it back to you.

Who sees your data: Your messages are seen by the AI provider configured by your organization. If using a cloud provider like OpenAI, your data leaves your organization's network.

What we store: Signed-in chats are saved as conversation files so you can reopen, search, or delete them later. Guests remain session-only, but every prompt still generates an entry in our audit log.

Audit trail: Every prompt and AI reply (all tiers) is copied to an admin-only log file that feeds analytics and incident investigations. Logs rotate after roughly ten files (~100 MB) but may be kept longer if compliance requires it.

Who can access saved data: You can only see your own history. Administrators can review specific transcripts or log entries when troubleshooting, responding to legal requests, or handling security incidents.

What we don't have

This AI assistant does not have access to:

Employee salaries or compensation data
Performance reviews or disciplinary records
Medical or health information
Background checks or confidential HR files

If you ask about this type of information, the assistant will politely decline and direct you to contact HR or your manager.

What happens to your messages

Step 1: You type a message and hit send.

Step 2: Your message is sent to the configured AI provider along with your recent conversation history for context.

Step 3: The AI provider processes your message and generates a response.

Step 4: The response is sent back and displayed in your chat.

Step 5: If you're signed in, the full exchange is saved to your personal conversation history, and the prompt/response pair is appended to an admin-only audit log.

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Conversation history & logs

Personal history: Saved under your account so you can reopen, rename, organize, or delete chats from the history sidebar or /history command.

Audit logs: Stored in rotating JSONL files that only administrators can access. They include user IDs, timestamps, prompts, and responses for compliance, abuse prevention, and analytics.

Deleting data: Removing a chat clears it from your history but not from the audit logs. Ask an administrator to scrub the relevant log entries if you need them removed sooner than the automatic rotation window.

Voice input and recordings

How voice works: When you use voice input, your audio is recorded in your browser and immediately converted to text using speech-to-text technology.

What happens to your voice: Voice audio is not stored on Nova servers. It's sent only to the configured AI provider (if speech-to-text is cloud-based) and is not used for training purposes.

Provider agreements: Our agreements with AI providers specify that voice recordings—like all user data—are not used to improve or train their AI models. Your voice data is processed only to generate the text response you requested.

Important: Treat voice input the same way you treat text input. Don't dictate passwords, API keys, or highly sensitive information into the chat.

File uploads

If you attach files (images, documents), they're converted to a format the AI can read and sent along with your message to the same AI provider.

Important: Don't upload files containing passwords, API keys, or highly sensitive information—especially if using a cloud AI provider.

Your login information

If you're signed in, your username and email are stored locally. Your password is never saved in plain text—it's encrypted using industry-standard security.

If your organization uses LDAP or Active Directory login, your password is verified by that system and never stored by this application.

Your current access level

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Your data, your control

You have rights regarding your data:

Right to know

You can ask what data is collected and how it's used. This modal is part of that transparency, but you can also ask Nova directly (e.g., "How do you use my data?") for detailed technical information.

Right to deletion

You can clear a chat with the /clear command or delete threads from the chat history sidebar. Signed-in conversations stay saved until you delete them (or an administrator purges your storage), so closing your browser alone no longer removes them.

Need an audit log entry removed sooner than the normal rotation window? Provide your administrator with timestamps or conversation IDs so they can scrub the relevant log files.

To delete your account and associated data, contact your system administrator.

Right to export

You can save your conversation as an HTML file using the /save command. This gives you a permanent record of your interaction.

Questions or concerns?

If you have questions about data privacy, how your information is handled, or want to exercise your rights, contact your organization's IT department or system administrator.

For technical details about data flows, AI providers, and security measures, ask Nova directly (e.g., "Which AI provider am I using?" or "How is my data secured?").

Keyboard Shortcuts

`Tab`	Autocomplete slash commands (type `/` then press Tab)
`Ctrl/Cmd + K`	Focus message input
`Ctrl/Cmd + /`	Show help/user guide
`Ctrl/Cmd + ,`	Open settings
`Ctrl/Cmd + Shift + N`	Start new conversation
`Ctrl/Cmd + Shift + C`	Clear conversation
`Ctrl/Cmd + Shift + S`	Save conversation as HTML
`Ctrl/Cmd + Shift + M`	Toggle voice input (when enabled)
`↑/↓`	Navigate message history (when input is empty or with Ctrl)
`Enter`	Send message
`Shift + Enter`	New line in message
`Esc`	Close dialogs and modals

Slash Commands

`/help`	Show the user guide
`/guide`	Show the user guide
`/privacy`	Show privacy info
`/clear`	Clear conversation
`/summarize`	Summarize conversation
`/save`	Export conversation
`/top`	Scroll to first message

Welcome to Nova Chat

Nova is your AI-powered assistant designed to help you work smarter and faster. This guide will help you make the most of all available features.

Quick Start

Type your message: Just start typing in the message box at the bottom
Press Enter to send: Or click the send button
Get instant responses: The AI will respond with helpful information

💡 Tip: Use Shift+Enter to add a new line without sending

Interface Overview

Top Bar: Shows the app logo, your account status, and access to help

Chat Area: Your conversation history appears here

Message Box: Type your messages here

File Manager (📎): Attach files from your library when signed in

Having Effective Conversations

The AI maintains context throughout your conversation, so you can have natural back-and-forth discussions.

Conversation Tips

Be specific: "Help me write a professional email about..." works better than "Write an email"
Provide context: The more details you give, the better the response
Ask follow-ups: You can refine responses by asking "Can you make that shorter?" or "Add more details about..."
Request formats: Ask for bullet points, tables, code, or specific structures

Conversation History

Your conversation is automatically saved in your browser while you're chatting. The AI remembers earlier parts of the conversation, so you can reference previous topics.

Note: Conversations are cleared when you close the browser or use /clear

Managing Conversations

/clear - Start fresh with a new conversation
/summarize - Get a summary of your current conversation
/save - Export conversation as HTML file
/top - Scroll to the first message

Message History Navigation

Press the Up Arrow key in an empty message box to cycle through your previous messages. This makes it easy to resend or edit recent prompts.

💡 Pro tip: Hold Ctrl/Cmd + Up/Down to navigate history even when the message box isn't empty

File Attachments

Requires: Signed-in user account

Upload files to analyze, discuss, or get help with:

📷 Images: PNG, JPG, WebP, GIF, SVG
📝 Text & Code: All common programming languages, config files, logs

Limits: 5MB per file, 25MB total per message

Example uses: "Review this code for bugs", "What's wrong with this error log?"

AI Tools & Integrations

Requires: User or Staff tier

The AI can access various tools to help you:

🔍 Review changelog summaries and release notes
📊 Query databases and systems
🗓️ Check calendars and schedules
🛡️ Explain data usage & privacy policies
🔧 Execute commands and automations

Use /tools to see available tools for your account

Tools appear with a 🔧 icon when used in responses

Themes & Customization

Personalize your experience in Settings (click your name/user icon):

🎨 20 Colorblind-Friendly Themes: 10 dark + 10 light themes covering the full color spectrum for excellent accessibility
🖼️ Custom Backgrounds: Upload your own background image
📐 Border Styles: Square, rounded, or soft corners
✨ Shadow Effects: Toggle message shadows for depth control
📏 Font Size: Small, medium, or large text
📱 Layout Width: Centered or full-width design
🎯 Text Contrast: Normal, high, or maximum for better readability
💬 Message Density: Compact, normal, or spacious spacing
🎨 Accent Color: Choose your preferred hue across the color spectrum (0-360°)
👁️ Sidebar Opacity: Adjust transparency of the conversation sidebar

Conversation Styles

Choose how the AI communicates with you in Settings → Conversation:

⭐ Balanced: Friendly and informative (default)
🔬 Technical: Detailed technical explanations
⚡ Concise: Brief, to-the-point responses
😊 Friendly: Warm and conversational tone
🎓 Mentor: Patient teacher, explains from first principles

Keyboard Shortcuts

`Enter`	Send message
`Shift` + `Enter`	New line (don't send)
`↑` (empty box)	Previous message
`Ctrl/Cmd` + `↑↓`	Navigate history
`Esc`	Close modals

Slash Commands

Type commands starting with / for quick actions:

General Commands

`/help`	Show quick help panel
`/guide`	Open this user guide
`/privacy`	Learn about data privacy
`/tools`	List available AI tools
`/version`	Show server version
`/changes`	View release notes

Conversation Commands

`/clear`	Clear conversation history
`/summarize`	Summarize conversation or files
`/save`	Export as HTML file
`/top`	Scroll to first message

Account Commands

`/signin`	Open sign-in dialog
`/signout`	Sign out of session
`/me`	Show account summary

System Information

`/model`	Show current AI model
`/provider`	Show AI provider

Pro Tips

Get the most out of your AI assistant with these expert tips:

📝 Writing Better Prompts

Start with action verbs: "Write", "Explain", "Create", "Analyze"
Include desired format: "in bullet points", "as a table", "in JSON format"
Specify length: "in 2-3 sentences", "detailed explanation", "brief summary"
Set the tone: "professional email", "casual explanation", "technical documentation"

🎯 Task Examples

Code help: "Review this Python code for potential bugs and suggest improvements"

Writing: "Write a professional email to a client explaining project delays"

Research: "Explain quantum computing concepts in simple terms"

Problem-solving: "What could cause this error message? [paste error]"

🔄 Iterative Refinement

Don't settle for the first response! Refine results with follow-ups:

"Make it shorter" / "Expand on that"
"More technical" / "Simpler language"
"Add examples" / "Focus on best practices"
"Change the tone to..." / "Format as..."

📂 Working with Files

Attach code files for reviews, debugging, or refactoring suggestions
Upload error logs and ask "What's causing this issue?"
Send screenshots of UI/UX designs for feedback
Multiple files can be uploaded in one message for comparison

⚡ Power User Features

Chain requests: "First explain X, then show an example, finally suggest alternatives"
Templates: "Create a template for weekly status reports"
Comparisons: "Compare approach A vs B and recommend the best"
Step-by-step: "Break this down into step-by-step instructions"

🎨 Productivity Hacks

Use /summarize after long conversations to get key takeaways
Save important conversations with /save for future reference
Set a custom background to reduce eye strain during long sessions
Use the Up arrow to quickly resend variations of previous prompts
Customize your conversation style to match your working preferences

🚫 What Not to Do

Don't share passwords, API keys, or credentials
Don't upload files with sensitive personal information to cloud providers
Don't assume the AI has real-time information (it doesn't browse the web)
Don't use it for medical, legal, or financial advice without professional verification

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